ChapterOffice :: Development Community

What in the world is going on with these text messages? The simple answer is: that's how we track attendance. For a more complete explanation, click the link above.

You have to register in advance if you want to get credit. Click the link above for a step-by-step guide.

There are a maximum of four possible user types: member, affiliate, speaker, guest or staffer. You probably want member. There may be different membership types as well. If you're not certain, click the down arrow for descriptions of the memberships. Choose the one that seems right. Don't worry; you can change it later. Click the link above for the 1 - 2 - 3 step process.

The first step is to Join.

Accessible by Admins only, this is where you configure the site.

There's a lot here. Let's start at the top.

The Site URL should already be configured for you.

The Site Name shows on every page of the site.

This is the address that the Contact Us form directs to.

This is simply the address of your site on the server. It should already be set correctly for you. If you're getting an error message, make sure that it is identical to the code in the blue box below.

This is the phone number that is displayed in the Contact Us area of the home page.

This is the address for mailing bills and checks to. It is displayed in the Contact Us section of the home page.

This is the address where your meeting are held. The system automatically creates a map pointer that also displays in the Contact Us area. If you hold meetings online, place the complete URL in this field. The system will hyperlink to it.

Your slogan tells people what you're about. It shows in large font on the home page, so it's the first thing people read when they land on your site. Get creative. Make it catchy. Don't worry; you can always change it.

This is your WWW address. You may have been setup originally with a tempoarary subdomain. Contact us when you're ready to point a domain at your site.

This is where you choose the states or provinces that your members want to be promoted in. For instance, if you are located in the middle of the state, you might want to select only that state. If you are near a border, you might want to select two or three states or provinces. Your members can then select their individual preference(s) (service area) from this list. Each dues-paid member can be found in the Member Search for the areas they have chosen.

This is how your site communicates with Google Maps so that the map pointers display your site meeting and mailing addresses. You can sign up for a key by clicking the link in the blue info box below. This may already be configured for you. If it is, just leave it alone.

This is how your site communicates with Google to keep the bad guys away. It makes it so that "I'm not a Robot" thing works. You can signup for a key by clicking the link in the blue box below. This may already be configured for you. If it is, just leave it alone.

This is a program promoted by Go To Meeting that allows you to charge people for attending your meeting.

Twilio is the service we use to send the text messages. You can apply for you own codes and phone number. This may already be configured for you. If so, just leave it alone.

We provide three options for accepting payments. PayPal is very easy to setup. Simply input your PayPal Email address. You can get the proper keys from Stripe or Authorize dot-net. A benefit of Authorize dot-net is that it accepts electronic checks. After entering the proper keys, you will then have to also scroll down and select payment method. Don't forget to enter the "Check Payable To Name" for those who still pay with paper checks.

Enter your association's fiscal year start date as Month - Day

We process dues in one of two ways--you choose. With "Fixed Dues" the chapter collects dues from all members at the same time. There is one due date for all members. With "Rolling Dues" each individual members renews on the anniversary of their individual join date.

The system automatically sends dues reminders. If you have selected [Fixed] as your "Dues Type," you will select specific dates (MM-DD). If you selected [Rolling], then you will sellect a number of days before or after the individual member's due date.

The system will automatically send an Email to the Site Adress on the day after your inauguration. This is a gentle reminder that it is time to reset your members' roles.

Describe your meetings here. Tell people how to find a difficult location. Provide meeting dates and times. Explain the need to RSVP in advance, or any other important detail new members or guests might need to know.

If you want your website to show in the search results, you will want to setup an account with Google and enter your Tracking Code here. This opens many doors to help with your understanding of how people experience your site.

You can use the sign-in/out system to track attendance. First: attendees must be registered. You can auto-register all or have them register themselves. At the beginning of the meeting, you will find five icons on the left of the screen. The third icon down looks like a person. Tap it. This will open a list of people who are registered for the event. Near the top of the page click on the orange [Select All] button. Then click the blue [Broadcast :: Signin] button. This will send a text message to everyone registered. At the end of the meeting, repeat this process, this time clicking the [Broadcast Signout] button. For further discussion of the attendees' experience, see the Participate Board. To view the explainer video for this topic, click the link above.

News and announcements.

This is where you go if you just have a question.